Mr. Ojo Yakubu Ohiani attended Government Secondary School Bacita, Kwara State from 1978 – 1983. He later proceeded to Kogi State Polytechnic where he Obtained a Higher Diploma certificate in Public Accounting and Auditing in 2000/2001 academic session.
He joined the services of Kwara State Polytechnic in 1986 and was redeployed to Kogi State Polytechnic on the creation of Kogi State in 1991, where he served until October, 2005.
Mr. Ojo join the services of the Power Equipment and Electrical Machinery Development Institute, Okene in November 2005 till date.
He further obtained a certificate in Postgraduate Professional Diploma in Accounting from Nigerian College of Accountancy (ANAN) in Jos, Plateau State (2018/2019).
He is married and blessed with children.
ABOUT FINANCE AND ACCOUNT DEPARTMENT
The provision of statutory framework has established that the Finance and Accounts department assumes a great position in the Institute. It is the chief custodian of the Institutes funds and appropriate records of all financial transactions carried out in the name of the Institute.
The department is made up of core functional units which are saddled with individual responsibilities that are collectively integrated into appropriate fundamental procedures in enhancing an effective and efficient accounting system.
However, these functional units comprise of the Central Pay Office (CPO) Unit, Expenditure and other charges Unit, Salaries (IPPIS) and Wages Unit, Advances Unit, Store Unit, and Checking Unit. The routine responsibilities of these core units have significantly enriched not only the operational activities of the department but the entire Institute.
HEAD OF FINANCE AND ACCOUNT:
The Head of Finance and Accounts department whose core responsibility is often to compliment or in some cases act on behalf of the chief accounting officer (MD/CE) on matter relating to financial management. He is expected to perform the following roles:
To maintain proper books of accounts.
He ensures absolute compliance to extant rules and regulations.
To perform advisory roles on financial matters as the need arises.
To liaise with the accountant general and other government agencies.
To supervise all the processes of revenue collection and disbursement of funds.
To also ensure prompt remittance of returns to appropriate government agencies.
He ensures that internal audit queries are promptly and adequately attended to.
Queries from both accountant general and auditor general are adequately and urgently dealt with by the audit/query section of the department.
Compiling and defending of budget proposals, and also ensuring effective budgeting control by matching and comparing budgeted figures with actual expenditure or revenue as the case may be and advise the chief accounting officer appropriately.
CENTRAL PAY OFFICE (CPO)
This unit is primarily responsible for maintaining adequate records of receipts custody and disbursement of funds. It carries out the following responsibilities;
Maintains appropriate books of accounting records on matters relating to receipts custody and disbursement.
Maintains adequate security books such as cashbooks, Local Purchase Order (LPO), treasury receipts, etc.
This unit is also responsible for balancing of cashbook.
Preparation of bank reconciliation statements.
Ensures an up-to-date recording of transactions and regular supervision.
EXPENDITURE AND CONTROL
This unit is charged with the responsibility of processing payments in respects of staff and third party claims, services, purchases and any other transactions that may require the utilization of funds. Adequate records keeping are ensured and payment vouchers which have become a compulsory requirement for the disbursement of any fund in line with financial regulations are not only prepared by this unit, but also processed till payments are made on them.
Also, another key task of the unit is that it often tends to facilitate expenditure control by ensuring that public resources are spent based on votes and or with authorized limits following sound financial management principles.
SALARIES AND WAGES (IPPIS BASED SYSTEM)
This unit is characterized with the preparation of salaries on the IPPIS platform. Some of its core roles are as follows;
They keep all appropriate documents as they relate to staff salaries.
They also maintain good accounting records of salaries.
It ensures that appropriate deductions (i.e., income tax, other third-party claims, e.t.c) are done.
Ensures that payslips are printed for staff.
Implementation of annual variations advances.
Prepares payment vouchers based on the monthly approved salaries.
ADVANCE AND OTHER CHARGES
This unit is responsible for the processing of all advance payments on transactions for which must be retired (i.e., within 7 days of receipt of fund) at the instance of presenting evidences of such payment as supportive documents.Also, it may ensure the control of allocation of advances other than the above as it relates to salary advance, motor vehicle/refurbishing advance, touring advance, etc.
STORE UNIT
Apart from maintaining custody and records of the Institute’s properties, the unit also ensures the receipt and issuance of store items, proper entries into vouchers and ledgers, updating of fixed assets register and bin cards, entries and distribution of office inventory forms, and also had key in the existing store assets items into the GIFMIS platform.
CHECKING SECTION
This unit of the department is responsible for the checking of all payment vouchers raised in settlement of claims, bills, or purchases and passed before appropriate payments are being effected. However, due care is being exercise while checking and passing every payment voucher.
